The other day, I wrote an
article about time management. I compared the management of time, and its related tasks, to circuit training. Essentially, one spends a few minutes at one station and then moves to the next. For me, this meant five minutes on each task. Unfortunately, five minutes was not enough.
I then decided to try 15 minutes. It seemed long enough to get some work done, but short enough to fight my natural procrastination tendencies. Today, I find that even fifteen minutes is not quite enough. Don't get me wrong, it's a lot better than five, but by the time I really start to make progress on the task, my time is up.
As of this article, I am going to increase my time block from fifteen to thirty minutes. Hopefully, this will put me closer to the sweet spot.
I imagine the human body and its 8 hours of sleep. According to
Wikipedia, R.E.M. sleep accounts for 20-25% of a night's rest. This stage of sleep is typically short but powerful. It is where muscles are repaired and the brain rejuvenates. Similar to sleep, I imagine the dynamic power of task sprints (short but intense). There will be a lull at the beginning, which is to be expected during a transition, but the latter half should result in good focused effort.
Feedback
What do you think? Have you done something similar? How did it work out for you? Let me know in the comment section below.
Photo credit: freakart
I am excited to announce that I will be a guest on the
SitePoint Podcast, which will air LIVE today at
WordCamp Raleigh 2011 starting at 1pm. My segment, which will focus on the blog article entitled, "
What Empire Avenue Taught Me About Generosity" will begin around 1:30pm (EST). If you're in the area, I'd love to shake your hand and say, "Hi!"
With that written, I would like to personally thank Brad Williams (
@williamsba), Patrick O’Keefe (
@ifroggy) and Stephan Segraves (
@ssegraves) for the invitation.
On today's episode of
Room 3026 Live, we talked with
Aaron K. White, Director of Digital Alchemy at
Empire Avenue. We discussed the history of this wildly popular game, talked about future plans, and even got a hint on a secret achievement.
What is Empire Avenue? It is a game that allows players to buy and sell shares of stock in people. The game board is set online in a social media exchange. To play, you use digital currency, known as Eaves, to invest in friends and other connections. Using activity on Twitter, Facebook, YouTube, LinkedIn, Flickr, Blogs, and Empire Avenue, players can increase their share price and provide dividends to investors.
On
today's episode of Room 3026 Live, we discussed topics ranging from WordPress makes blogging from your iPhone snazzy to Xbox 360 PayPal Shopping starts now.
Announcements
The following announcements were mentioned on today's show.
Triangle Startup Weekend
Think you have an idea that could be the next Facebook, Amazon, Google or YouTube? Well then you need to mark off your calendar for Friday June 3rd to Sunday June 5th and register for Triangle Startup Weekend. Triangle Startup Weekend is bringing together top entrepreneurs, programmers and idea generators in the American Tobacco Campus of Durham for a 54-hour, full weekend event. Limited tickets are available at
trianglestartupweekend.com between now and June 3rd.
Triangle Tweetup
The Triangle Tweetup crew is inviting the entire Triangle community to join us at the Triangle Tweetup at Bronto on May 19, 2011 at 7:00pm. There will be food and drink, socializing, social media and some technology. Bronto is hosting the Triangle Tweetup in Downtown Durham. Doors will open at 6:45.
Special note from Ryan Boyles: “Focus of this tweetup is games, gaming and gamification - and you get to participate”
http://triangletweetup2011.eventbrite.com/ Feed Watch
The following feeds were mentioned on today's show.
Rate Today's Episode
In an effort to provide the best show possible, please provide your feedback on the radio show Room 3026 Live.
Click here!
Download Audio
If you don't have time to listen to the show, take us with you to the gym, work, commute, or while cleaning the house. Download this episode using
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Today, I woke up with this crazy idea. What would happen if I were to spend shorter amounts of time doing a number of different things. In the health and fitness area, we call this a circuit, but could it work for managing tasks?
How Does It Work?
My current process involves a calendar and a
time budget. Each day, I block off a period of time to focus on communication, meetings, work, and other important tasks. While this works, I find that it can be a little rigid.
Throughout a normal day, people will call or email me and expect a prompt response. For me, this means the next morning. For everyone else, this means within the next hour. If composing email is not in my schedule, the recipient will have to wait until the next day.
"Success, I believe, is built on things we do, not on things we hope to achieve."
At first glance, this is great for controlling distractions, but it does little for responsiveness.
The idea I came up with this morning was to use shorter intervals to cycle through daily tasks. Instead of spending all 60 minutes at one time to talk on the phone or compose email (say, from 7 - 8am), I can cut up that hour into smaller chunks of time, which can then be disbursed through the remainder of the day.
Having tested this concept, the following section captures my initial reaction and recommended next steps.
Pros
More responsive: The first thing of note was the speed by which I was able to address tasks. Instead of waiting 24 hours to address a concern, I only had to wait until the cycle repeated itself. Depending upon the number of tasks, it could mean a wait of 30 to 40 minutes.
Increased visibility: Some of the tasks include managing social networks. Prior to this new process, I would check my various networks once or twice a day. Today, it felt like I was on all the time. This gave me an opportunity to speak with a variety of people I might have missed. The benefit as I see it is an increased visibility in both the office and online.
Cons
Not enough time: Today, I gave myself about 5 minutes per task. It didn't take long to realize that five minutes wasn't enough to get into the groove and complete anything. By the time I started, it was time to move on to the next task. In hindsight, I would probably give myself between 10 and 15 minutes per task.
Too hectic: Again, at 5 minutes per task, I found myself jumping around in somewhat of a scatterbrained approach. At times, I didn't know what was next on the agenda. By the end of the day, I just addressed what was yelling the loudest. Unfortunately, that's not a very proactive approach to task management.
Not balanced enough: Spent too much time on social networking, which affected my time in other areas. Instead of grouping Twitter, Facebook, LinkedIn, Empire Avenue, YouTube, and the like into a similar category, I ended up spending 5 minutes in each network. Clearly, this was unfair because I ultimately spent 30 minutes on networking and only 5 minutes in other areas.
Moving Forward...
...I will increase the alloted time from 5 to 15 minutes. This will allow me time to adjust to the task, engage, and let it go.
...I will group similar tasks into larger categories (Blog, Communication, Dissertation, and Work). With each 15 minute interval, I will move between one of the four areas. During the course of an hour, I would have touched all major tasks on my list.
...I will work from my task list to ensure that I am completing the highest priority items during the alloted period.
Additional Thoughts
Unfortunately, the circuit concept doesn't work for everything. Meetings, commute, meals, and similar actions are better suited for larger time blocks.
For anyone who has been around the time management block, breaking tasks down into smaller chucks is not new. In fact, I am aware of the egg timer approach and writing the dissertation in only 15 minutes per day. What I think is different about the circuit concept is that it continues all day long, minus the scheduled blocks of time.
Mentally, 15 minutes on anything is pretty easy to do. It is easy enough that even a career procrastinator like myself can use it.
At the end of the day, when I am asked what I have completed, I can easily review my many smaller tasks and say, "I did it!" Success, I believe, is built on things we do, not on things we hope to achieve. The difference is ACTION. Now, get out there and change the world 15 minutes at a time.
Feedback
What do you think? Would something like this work for you? Let talk about it in the comment section below.
Photo credit: by SFB579
On
today's episode of Room 3026 Live, we discussed topics ranging from Foot Locker launches Sneakerpedia, a Wikipedia for sneakerheads to a new bill that would make illegal streaming a whopping felony.
.
Announcements
The following announcements were mentioned on today's show.
Triangle Startup Weekend
Think you have an idea that could be the next Facebook, Amazon, Google or YouTube? Well then you need to mark off your calendar for Friday June 3rd to Sunday June 5th and register for Triangle Startup Weekend. Triangle Startup Weekend is bringing together top entrepreneurs, programmers and idea generators in the American Tobacco Campus of Durham for a 54-hour, full weekend event. Limited tickets are available at
trianglestartupweekend.com between now and June 3rd.
Triangle Tweetup
The Triangle Tweetup crew is inviting the entire Triangle community to join us at the Triangle Tweetup at Bronto on May 19, 2011 at 7:00pm. There will be food and drink, socializing, social media and some technology. Bronto is hosting the Triangle Tweetup in Downtown Durham. Doors will open at 6:45.
Special note from Ryan Boyles: “Focus of this tweetup is games, gaming and gamification - and you get to participate”
http://triangletweetup2011.eventbrite.com/ Blog Roll
The following listener blogs were mentioned on today's show.
Feed Watch
The following feeds were mentioned on today's show.
Rate Today's Episode
In an effort to provide the best show possible, please provide your feedback on the radio show Room 3026 Live.
Click here!
Download Audio
If you don't have time to listen to the show, take us with you to the gym, work, commute, or while cleaning the house. Download this episode using
MP3 or
iTunes.
On
today's episode of Room 3026 Live, we discussed topics ranging from Twitter vigilantes recover Twitter friend’s stolen laptop by Lauren Dugan to Netflix seals deal to stream Miramax movies, starting in June.
.
Announcements
The following announcements were mentioned on today's show.
Triangle Startup Weekend
Think you have an idea that could be the next Facebook, Amazon, Google or YouTube? Well then you need to mark off your calendar for Friday June 3rd to Sunday June 5th and register for Triangle Startup Weekend. Triangle Startup Weekend is bringing together top entrepreneurs, programmers and idea generators in the American Tobacco Campus of Durham for a 54-hour, full weekend event. Limited tickets are available at trianglestartupweekend.com between now and June 3rd.
Triangle Tweetup
The Triangle Tweetup crew is inviting the entire Triangle community to join us at the Triangle Tweetup at Bronto on May 19, 2011 at 7:00pm. There will be food and drink, socializing, social media and some technology. Bronto is hosting the Triangle Tweetup in Downtown Durham. Doors will open at 6:45.
Special note from Ryan Boyles: “Focus of this tweetup is games, gaming and gamification - and you get to participate”
http://triangletweetup2011.eventbrite.com/ Blog Roll
The following listener blogs were mentioned on today's show.
Feed Watch
The following feeds were mentioned on today's show.
Rate Today's Episode
In an effort to provide the best show possible, please provide your feedback on the radio show Room 3026 Live.
Click here!
Download Audio
If you don't have time to listen to the show, take us with you to the gym, work, commute, or while cleaning the house. Download this episode using
MP3 or
iTunes.
Over the past few weeks, I have been pretty active on a new social networking site. The site is called,
Empire Avenue.
If you have been following my tweets, updates, blog, and radio show, you probably know something about it. However, did you know that Empire Avenue is much more than a game? It's true, the site encourages "players" to do more on other networks. In case you missed it, I highly recommend that you check out
Room 3026 Live: Episode 265 for a wonderful conversation I had with
Chris Pirillo,
Adriel Hampton, and
Laurie DesAutels regarding Empire Avenue's benefit.
It was during this past weekend that something interesting happened. I decided to engage in two events:
[X]pendapalooza! and
#SocialEmpire Speed Dating (Special thanks to
John Gushue,
Adriel Hampton,
Ryan J. Zeigler, and others for making these events a reality).
In both cases, the idea was to give freely to someone else. With [X]pendapalooza!, players were encouraged to spend eaves (virtual currency) on others in a pay it forward kind of way. Any investments made in you were to be spent on someone else.
With #SocialEmpire Speed Dating, which isn't about dating at all, we were asked to "Like Bomb" someone's Facebook wall. To "Like Bomb" simply means to go down a wall and "Like" everything. It makes for an explosive time!
"You don't have to do a lot,
you just have to do the right things."
At first, I wasn't sure I wanted to participate, but after a few "Likes" and purchases, it really felt good. At that moment, it dawned on me. How much did it cost me to shed some light to others? A few "Likes," comments, and virtual purchases? Really?
What would happen if I took this concept of giving and made that an ongoing strategy across all my networks? What if I really made an effort to "Like," comment, and acknowledge the updates offered by others? How much goodwill would that create? I know, it's only Facebook or Twitter, right? Seriously, what would be the outcome of that effort?
As I bring this article to a close, my guess is that by being generous with others online, we learn how to be generous offline as well. If we learn to think of others before we think of ourselves, we are generating a lot of goodwill and positive impressions.
Sure, Empire Avenue is just a game, but over the past few weeks, it has taught me a lot about generosity and targeted effort. You don't have to do a lot, you just have to do the right things.
Feedback
What do you think? What have you learned from the game? What other ways can you be more generous online? Let me know in the comment section below.
Life gets busy. Things are constantly being thrown at you. We are asked to pay attention to everything and at the same time. I, for one, never seem to do a great job of multitasking. You want me to listen while I'm watching television? Yeah, that's not gonna happen. How do you address this situation? By making it formal.
The other day, after finishing a meeting, I wanted to sit down and talk with my boss. Unfortunately, he had other plans. He asked if I'd walk with him so as to give me time to speak my mind. As we walked, I knew immediately that I didn't have his full attention. I'm sure he had plenty on his mind and I was but one of those things.
As we got closer to his car, I realized that my message was heard but not taken seriously. Why should it? I silently asked myself. Who has a serious conversation under these circumstances?
"I instituted a weekly family meeting where we can focus on those issues, coordinate our calendars, plan upcoming projects, and just talk about family stuff"
After a few hours, it dawned on me. If I felt strongly about my message, I should have made a formal request to meet with him. Doing so will insure I get enough time to say what I must. Furthermore, he can focus on the issue at hand and not on another meeting or report he needs to write.
At home, I found that I was guilty of the same thing. As an example, my family has a tendency to overload me with information soon after I get home from work. I'm interested, but I'm not entirely prepared to solve the many issues that arise during the day. As a result, I instituted a weekly family meeting where we can focus on those issues, coordinate our calendars, plan upcoming projects, and just talk about family stuff.
After a successful meeting, I think the idea will work quite nicely. Based upon their reactions, we addressed the immediate needs and even had time to look ahead at items far off into the future.
The lesson here, whether it's for business or personal, is that formalizing the process is a good thing. Sure, it's ok to be flexible and spontaneous, but not all the time.
So, what do you think? Am I off base or right on? I'd love to hear your thoughts. Leave me a comment in the section below.
Until next time...
Photo credit: Eric Cuthbert